Internal knowledge system
It lets the team look up procedures, documents and business information from a single interface.
Custom AI systems
Artificial intelligence adapted to your company.
Artificial intelligence adapted to your company.
Not your company adapted to a tool.
We design systems that combine information, artificial intelligence, business rules and integrations to solve a specific need in your company.
Custom AI
system Data and documents Business rules Artificial intelligence Integrations Human validation Team interface
system Data and documents Business rules Artificial intelligence Integrations Human validation Team interface
When a generic tool isn't enough
- Information is spread across different sources
- The process depends on company-specific rules
- Your current tools don't connect well
- The team needs an interface built around how they work
- You need AI, automation and integration in a single system
How a custom system is built
Four layers that combine into a single system
01
Documents
Databases
Forms
Internal information
Existing systems
02
AI models
Business rules
Classification
Analysis
Generation
Validations
03
Update systems
Create records
Generate documents
Alerts
Trigger processes
Hand off
04
Internal dashboard
Search
Assistant
Form
Team view
A solution integrated into how the company actually works.
- Adapted to the business It's designed around the process, not around a specific tool.
- Connected information The data and documents needed come together in a single experience.
- Defined control Limits, permissions, validations and situations that require a person.
Possible applications
Systems built for specific needs.
Examples of what's possible. The final system is defined after analyzing the needs, processes and information available in each company.
Document processing
It collects, classifies, extracts and organizes the information contained in documents.
Decision support
It brings together relevant information and helps prepare analyses, comparisons or recommendations.
Custom operations platform
It centralizes the information, tasks, actions and integrations of a specific process.
The system adapts to the company
We don't start from a fixed solution
We define each system based on the information available, the company's rules, the people who will use it and the tools it needs to connect with.
Information
Which data, documents or sources it needs to use.
Rules
Which conditions, criteria and limits it must respect.
People
Who will use it, what permissions they'll have and when they should step in.
Integrations
Which tools or processes it needs to connect with.
Two companies can need completely different solutions, even when the problem looks similar.
Control by design
Artificial intelligence shouldn't act without clear limits.
We define what information the system can use, what actions it can take, which users can access it and which situations require human validation.
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Information access
Which sources each user or role can access.
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Permissions
Which actions the system can perform.
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Validation
Which steps need confirmation before running.
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Traceability
Which information or actions must be logged.
How we build a custom system
From Diagnosis to a live system
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01
Diagnosis
We analyze the need, the current process, the information available and the people who will use the system.
It all starts here -
02
System design
We define the modules, the rules, the integrations and the user experience needed.
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03
Development and integration
We build the system and connect the components the project needs.
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04
Validation and go-live
We test functionality, permissions, exceptions and real scenarios before it goes live.
These steps are part of Arbya's general process: Diagnosis → Implementation.
Contact
Let's talk about your project.
Tell us what you would like to improve and we will book a 30-minute call to work out where to start together.
How it works
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01
Tell us about your case
Fill in the form in two minutes. That way we arrive at the call already knowing what to talk about.
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02
Pick a time
Once you send it the calendar opens and you book the slot that suits you. No back-and-forth emails.
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03
We tell you where to start
Half an hour of conversation and a concrete recommendation. If we cannot help you, we will say so.
Step 1 of 2
We need all four answers to prepare the call.